Expectations of Excellence – Dates & Deadlines

Fall 2022 Deadlines

If you run into challenges when using our forms, please submit your supporting documents via email to: greeklife@uconn.edu. Chapters who miss deadlines/submit late forms may NOT be eligible for Navy-status. Chapters may view current EOE tracking here: Fall 2022 EOE Tracking (please pay attention to the last updated date at the top, as the tracking is manual and will not be updated daily). Individual tracking is available here: EOE Individual Requirement Tracking Fall 2022

August 2022 Deadlines

Component Date/Deadline
Risk Prevention Training

Attendance requirement: chapter president, vice president, risk manager, and social chair.  All sessions will take place virtually.

August 24 at 1PM

or

August 25 at 3PM

Expectations of Excellence Training

Attendance requirement: chapter president.  All sessions will take place virtually.

 

August 24 at 2PM

or

August 25 at 1PM

 

New Member Education/Intake Training

Attendance requirement: president, vice president, and new member educator. All sessions will take place virtually.

August 24 at 3PM

or

August 25 at 1PM

Request for Intake/Recruitment

The Request for Intake/Recruitment form must include:

  • New Member Education Program
  • New Member Education Calendar
  • On-campus space reservation confirmation(s)
  • Off-campus activity request (if applicable)
August 29 or 2 weeks before the start of your Intake/New Member Education
Presidents' Forum

Attendance Requirement: Chapter presidents.  IFC, UCPC, IGC & NPHC council leadership are strongly encouraged to attend. 

August 30 at 3PM

(SU 104)

Roster Update #1 - Start of Semester

August 31
Chapter Information Update Report

The Chapter Information Update report must include:

  • Chapter Officer Update
  • Chapter Advisor Info
  • Certificate of Insurance
  • Housing Information
  • Risk and Crisis Management Policy (National) 
  • Notice of  New Member Education and Intake
  • Scholastic Success Plan
  • Chapter Risk Management, Crisis Response, and Bystander Intervention Plan
August 31

September 2022 Deadlines

Component Date/Deadline
SOLID Workshops for Officers

All officers must complete SOLID Workshops, as outlined on the SOLID Website. For questions and information, chapters must contact SOLID directly at solid@uconn.edu. You can view the current SOLID status online: LINK. Note, the status is updated daily and changes based on UConntact rosters.

September 1
Snapshot Meeting

Staff member will reach out to the chapter president to schedule this meeting taking place August 29 through September 16. To find your CFSD advisor, visit: Meet Our Team

  • Navy-status: president, risk manager, intake coordinator/new member educator, and philanthropy chair
  • Grey-status: president and risk manager
September 16
Presidents' Forum

Attendance requirement: Chapter presidents.  IFC, UCPC, IGC & NPHC council leadership are strongly encouraged to attend. 

September 27 at 4:30PM

(SU 310)

Continuing Education- Hazing Prevention

This varies by member year- please be sure to communicate with each member their respective assignment. For more information- please visit: Continuing Education – Hazing Prevention

September 30
Scholarship Officer Advising

Staff member will reach out to chapter scholarship officer to schedule meetings taking place September 19 through September 30. To find your CFSD advisor, visit: Meet Our Team

September 30
Anti-Hazing Agreement

All initiated members of the Fraternity and Sorority community must complete an anti-hazing agreement each year.

September 30

October 2022 Deadlines

Component Date/Deadline
CFSD New Member Retreat

Chapters wishing to earn Navy-status must have their new member educator in attendance.

October 9

 

President Advising #1

Staff member will reach out to the chapter president to schedule meetings taking place October 3 through October 14. To find your CFSD advisor, visit: Meet Our Team

October 14
Presidents' Forum

Attendance Requirement: Chapter presidents.  IFC, UCPC, IGC & NPHC council leadership are strongly encouraged to attend. 

October 25 at 4:30PM

(SU 325)

 

Roster Update #2

If you have new members, you must submit a New Member Report and be sure to invite them to your UConntact page and designate their position as "Associate Member."

Additional information on roster updates can be found here: Managing Rosters

October 31
Risk Management Advising #1

Staff member will reach out to chapter risk managers (or equivalent) to schedule meetings taking place October 17 through October 31. To find your CFSD advisor, visit: Meet Our Team

October 31

November 2022 Deadlines

Component Date/Deadline
President Advising #2

Staff member will reach out to the chapter president to schedule meetings taking place November 1 through November 15. To find your CFSD advisor, visit: Meet Our Team

November 15
Bid Day/New Member Presentation Agreement Deadline 

This is the last day to submit an agreement for bid day/new member presentations. Agreement must be submitted via the New Member Presentation/Bid Day Agreement Form two-weeks prior to event.

November 18 
New Member Initiation Deadline

All new/associate member programs must conclude and all new/associate members eligible for initiation must be initiated by this date.

November 28 
Presidents' Forum

Attendance Requirement: Chapter presidents.  IFC, UCPC, IGC & NPHC council leadership are strongly encouraged to attend. 

November 29 at 4:30PM

(SU 104)

 

Risk Management Advising #2

Staff member will reach out to chapter risk managers (or equivalent) to schedule meetings taking place October 17 through October 29. To find your CFSD advisor, visit: Meet Our Team

November 30

December 2022 Deadlines

Component Date/Deadline
New Member Presentations Deadline

This is the last day when new member presentations can occur for the semester.

December 4
Roster Update #3 - End of Semester

    • Review your roster on UConntact to make sure that all members are included AND all new members are indicated as “Associate Member.” (Please leave fall new members as "associate member" through the next term's first roster update.) If members are missing, click on the “Invite People” button to invite them and make sure the accept the invitation by the deadline.
    • “End Membership” of any associate that was not initiated and any other person that left the chapter. DO NOT REMOVE DECEMBER GRADUATES/TRANSFERS, unless they cancelled during the fall semester.
December 9
End of Semester Report

All organizations are expected to submit an End of Semester report. The report must include:

  • Officer Information
  • Semester Reflections (highlights and challenges)
  • Service and Philanthropy Report
    • Navy-status: Chapter hosts three (3) philanthropy events AND complete an average of 10 volunteer hours per member.
    • Grey-status: Chapter hosts two (2) philanthropy events AND complete an average of 5 volunteer hours per member.
December 9
President Advising #3

Staff member will reach out to the chapter president to schedule meetings taking place December 1 through 15. To find your CFSD advisor, visit: Meet Our Team

December 15

Rolling Fall Deadlines (based on chapter schedule)

Component Date/Deadline
Request for Intake/Recruitment

The Request for Intake/Recruitment form must include:

  • New Member Education Program
  • New Member Education Calendar
  • On-campus space reservation confirmation(s)
  • Off-campus activity request (if applicable)
2 weeks before the start of your Intake/New Member Education
New Member Education/Intake Officer Advising

Staff member will reach out to the chapter new member educator/intake officer to schedule meetings taking place within 2-weeks of submitting request for intake/recruitment. To find your CFSD advisor, visit: Meet Our Team

 

within 2-weeks of submitting request for intake/recruitment.
Bid Day/New Member Presentation Agreement Deadline 

This is the last day to submit an agreement for bid day/new member presentations. Agreement must be submitted via the New Member Presentation/Bid Day Agreement Form two-weeks prior to event.

2-weeks prior to the event. Final date to submit the agreement is November 19.
Educational Program Proposal

Organizations must submit an Educational Program Proposal for programs not included on the pre-approved program list. All proposals must have their event approved in advance by CFSD. Please review the Requirements for Educational Programs before submitting.

5 business days prior to anticipated event.
Educational Program Reflections

Upon completion of an educational program, the chapter is responsible for completing the Educational Program Reflection  and providing documentation of attendance participation.

  • Navy-status: 2 educational programs
  • Grey-status: 1 educational program
Within 10 business days after the program. Reflections will not be accepted after December 9
Collaborative Event Reflections

Upon completion of the collaborative event, the chapter is responsible for completing the Program Reflection and providing documentation of attendance participation. Each collaborating chapter must submit their own reflection.

  • Navy-status: collaboration with a chapter in the SAME governing council AND collaboration with a chapter in a DIFFERENT governing council
  • Grey-status: collaboration with a chapter in the SAME governing council
Within 10 business days of start of the program. Reflections will not be accepted after December 9
Philanthropic Event Reflections

Upon completion of the philanthropic event, the chapter is responsible for completing the Program Reflection and providing documentation of attendance participation, how much money was raised, and where the funds were donated. 

    • Red-status: Chapter hosts three (3) philanthropy events
    • Grey-status: Chapter hosts two (2) philanthropy events
Within 10 business days after the program. Reflections will not be accepted after December 9.
New Member Report

Link to Form

within 10 business days of start of the new member education/intake program. The final deadline for new member reports is November 27.
PreventZone Trainings

All new/associate members and new transfer members must register for and complete the (1) brave and bold dialogues, (2) hazing prevention 101, and (3) fraternity and sorority life on Prevent Zone.

within 10 business days of start of the new member education/intake program. The final deadline for completion is November 28.

Semester Status Update

Your chapter president will receive the semester status update by January 13, 2023.

This is an e-mail sent to chapter presidents BY the Center for Fraternity & Sorority Development. The chapter status shared in the status update are contingent upon academic grade reports (while we anticipate receive the report before the status update, we cannot guarantee that). Review the scholarship requirements or talk with your CFSD chapter coach for more information.

Spring 2022 Deadlines

If you run into challenges when using our forms, please submit your supporting documents via email to: greeklife@uconn.edu. Chapters who miss deadlines/submit late forms may NOT be eligible for Navy-status.

January 2022 Deadlines

Component Date/Deadline
Roster Update #1 - Start of Semester

January 18
Chapter Information Update Report

The Chapter Information Update report must include:

  • Chapter Officer Update
  • Chapter Advisor Info
  • Certificate of Insurance
  • Housing Information
  • Risk and Crisis Management Policy (National) 
  • Notice of  New Member Education and Intake
  • Scholastic Success Plan
  • Chapter Risk Management, Crisis Response, and Bystander Intervention Plan
January 18
Request for Intake/Recruitment

The Request for Intake/Recruitment form must include:

  • New Member Education Program
  • New Member Education Calendar
  • On-campus space reservation confirmation(s)
  • Off-campus activity request (if applicable)
January 18 or two weeks prior to the anticipated start of activities
Arete Leadership Academy

Learn more about ALA: LINK

January 22
Risk Reduction Workshop

Attendance Requirement: IFC, UCPC, IGC & NPHC.

Chapter president, VP, new member educator, risk management officer, social, and house manager (if applicable) must each attend one session.  All sessions will take place virtually.

January 22 (ALA) at  10am

Make-up session: February 2 at 7:00pm

New Member Education/Intake Workshop  - 

Attendance Requirement: IFC, UCPC, IGC & NPHC.

Chapter president, VP, new member educator, risk manager, and social, or equivalent, must each attend one session. All sessions will take place virtually.

January 22 (ALA) at 11:15am

Make-up session: February 1 at 8:00pm

Presidents' Forum

Attendance Requirement: Chapter presidents.  IFC, UCPC, IGC & NPHC council leadership are strongly encouraged to attend.  

January 22 (ALA) at  1:30pm
SOLID Workshops for Officers

All officers must complete SOLID Workshops, as outlined on the SOLID Website. For questions and information, chapters must contact SOLID directly at solid@uconn.edu. You can view the current SOLID status online: LINK. Note, the status is updated daily and changes based on UConntact rosters.

January 27
Snapshot Meeting

Staff member will reach out to the chapter president to schedule this meeting. To find your CFSD advisor, visit: Meet Our Team

  • A-level status: Chapter President and 100% of executive officers must attend
  • B-level status: Chapter President and 50% of executive officers must attend
  • C-level status: Chapter President only must attend Snapshot Meeting.
February 1

February 2022 Deadlines

Component Date/Deadline
Snapshot Meeting

Staff member will reach out to the chapter president to schedule this meeting. To find your CFSD advisor, visit: Meet Our Team

  • A-level status: Chapter President and 100% of executive officers must attend
  • B-level status: Chapter President and 50% of executive officers must attend
  • C-level status: Chapter President only must attend Snapshot Meeting.
February 1

New Member Education/Intake Workshop  - Make Up Session

Required for officers unable to attend the NME/Intake workshop at ALA on January 22. This session will take place virtually on Webex.

Chapter president, VP, new member educator, risk manager, and social, or equivalent, must each attend one session. 

February 1 at 8:00pm
Risk Reduction Workshop -Make Up Session

Required for officers unable to attend the risk reduction workshop at ALA on January 22. This session will take place virtually on Webex.

Chapter president, VP, new member educator, risk management officer, social, and house manager (if applicable) must each attend one session.  

February 2 at 7:00pm
Presidents' Forum

Attendance Requirement: Chapter presidents.  IFC, UCPC, IGC & NPHC council leadership are strongly encouraged to attend.  

February 4 at 1:15pm
Monthly Risk Management Meeting #1

Staff member will reach out to chapter risk managers (or equivalent) to schedule meetings taking place 2/1-2/15. To find your CFSD advisor, visit: Meet Our Team

February 15
General Advising Monthly Meeting #1

Staff member will reach out to the chapter president to schedule meetings taking place 2/15-2/28. To find your CFSD advisor, visit: Meet Our Team

February 28

March 2022 Deadlines

Component Date/Deadline
Presidents' Forum

Attendance Requirement: Chapter presidents.  IFC, UCPC, IGC & NPHC council leadership are strongly encouraged to attend.  

March 4 at 1:15pm
Monthly Risk Management Meeting #2

Staff member will reach out to chapter risk managers (or equivalent) to schedule meetings taking place 3/1-3/15. To find your CFSD advisor, visit: Meet Our Team

March 15
General Advising Monthly Meeting #2

Staff member will reach out to the chapter president to schedule meetings taking place 3/16-3/31. To find your CFSD advisor, visit: Meet Our Team

March 31
Roster Update #2

If you have new members, you must submit a New Member Report and be sure to invite them to your UConntact page and designate their position as "Associate Member.

Additional information on roster updates can be found here: Managing Rosters

March 31

April 2022 Deadlines

Component Date/Deadline
Presidents' Forum

Attendance Requirement: Chapter presidents.  IFC, UCPC, IGC & NPHC council leadership are strongly encouraged to attend.  

April 1 at 1:15pm
Monthly Risk Management Meeting #3

Staff member will reach out to chapter risk managers (or equivalent) to schedule meetings taking place 4/1-4/15. To find your CFSD advisor, visit: Meet Our Team

April 15
New Member Presentation Request Deadline 

This is the last day to request a date for new member presentations. Requests must be submitted via the New Member Presentation Request form.

April 15
New Member Initiation Deadline

All new/associate member programs must conclude and all new/associate members eligible for initiation must be initiated by this date.

April 18
New Member Presentations Deadline

This is the last day when new member presentations can occur for the semester.

April 24
General Advising Monthly Meeting #3

Staff member will reach out to the chapter president to schedule meetings taking place 4/18-4/29. To find your CFSD advisor, visit: Meet Our Team

April 29
Roster Update #3 - End of Semester

  •  Review your roster on UConntact to make sure that all members are included AND all new members are indicated as “Associate Member.” (Please leave spring new members as "associate member" through the next term's first roster update.) If members are missing, click on the “Invite People” button to invite them and make sure the accept the invitation by the deadline.
  • “End Membership” of any associate that was not initiated and any other person that left the chapter
April 29
End of Semester Report

All groups are expected to submit an End of Semester report. The report must include:

  • Officer Information
  • Semester Reflections (highlights and challenges)
  • Service and Philanthropy Report
    • A-Level Status: Chapter hosts three (3) philanthropy events AND complete an average of 10 volunteer hours per member.
    • B-Level Status: Chapter hosts two (2) philanthropy events AND complete an average of 10 volunteer hours per member.
    • C-Level Status: Chapter hosts one (1) philanthropy event AND complete an average of five (5) volunteer hours per member
April 29

Rolling Spring Deadlines (based on chapter schedule)

Component Date/Deadline
Educational Program Proposal

Organizations must submit an Educational Program Proposal and have their event approved in advance by CFSD. Please review the Requirements for Educational Programs before submitting. 

5 business days prior to anticipated event.
Educational Program Reflections

Upon completion of an educational program, the chapter is responsible for completing the Educational Program Reflection  and providing documentation of attendance participation.

  • A-Level Status: B-Level and C-Level requirements and Chapter hosts and/or attends one (1) chapter choice values-based educational program in the spring semester with 75% attendance.
  • B-Level Status: C-Level requirement and Chapter hosts and/or attends one (1) program on Mental Health in the spring semester with 75% attendance.
  • C-Level Status: Chapter hosts and/or attends one (1) program on Diversity, Equity, and Inclusion in the spring semester with 90% attendance.
Within 10 business days after the program. Reflections will not be accepted after April 29
Collaborative Event Reflections

Upon completion of the collaborative event, the chapter is responsible for completing the Program Reflection and providing documentation of attendance participation. Each collaborating chapter must submit their own reflection.

  • A-Level Status: B-Level and C-Level requirements and Chapter hosts one (1) event with a UConn Registered Student Organization (RSO) that is external to CFSD
  • B-Level Status: C-Level requirement and Chapter hosts one (1) event with a CFSD recognized fraternity/sorority that is a member of the same governing council
  • C-Level Status: Chapter hosts one (1) event with a CFSD recognized fraternity/sorority that is NOT a member of the same governing council.
Within 10 business days after the program. Reflections will not be accepted after April 29
Philanthropic Event Reflections

Upon completion of the philanthropic event, the chapter is responsible for completing the Program Reflection and providing documentation of attendance participation, how much money was raised, and where the funds were donated. 

    • A-Level Status: Chapter hosts three (3) philanthropy events
    • B-Level Status: Chapter hosts two (2) philanthropy events
    • C-Level Status: Chapter hosts one (1) philanthropy event
Within 10 business days after the program. Reflections will not be accepted after April 29
New Member Report

Link to Form

within 10 business days of start of the new member education/intake program. The final deadline for new member reports is April 18.
PreventZone Trainings

All new/associate members and new transfer members must register for and complete the (1) brave and bold dialogues, (2) hazing prevention 101, and (3) fraternity and sorority life on Prevent Zone.

within 10 business days of start of the new member education/intake program. The final deadline for completion is April 18.

Semester Status Update

Your chapter president will receive the semester status update by May 13, 2022.

This is an e-mail sent to chapter presidents BY the Center for Fraternity & Sorority Development. Note: The grades shared in the status update are contingent upon grade release reports. Review the scholarship requirements or talk with your CFSD advisor for more information.

This grade is the final grade for the culminating semester (Spring 2022). The following components will be calculated for the Spring 2022 semester status decision and overall culminating grade:

  • CFSD Advising + Programming Requirements:
    • Snapshot Meeting
    • General Advisor Meetings
    • Risk Management Meetings
    • Risk Prevention Workshop attendance (Hosted by CFSD)
    • Intake & New Member Education attendance (Hosted by CFSD)
  • Chapter Information Submissions:
    • Chapter Information Update Report
    • Chapter Advisor Contact Information
    • National Risk Management Policy
    • National Crisis Management Policy
    • Valid Certificate of Insurance
    • New Member Education Request Form- if applicable
    • New Member Report- if applicable,
    • End of the Semester Report (including Service & Philanthropy Report)
    • ALL Roster Updates
  • Individual Member Completion
    • Anti-Hazing Agreement Form- 100% of Active Members
    • Brave & Bold Dialogues- 100% of New Members ONLY
    • Hazing Prevention Certifications (Hazing 101 AND FSL Module)- 100% of New Members ONLY
    • Arête Leadership Academy attendance- Officers ONLY
  • SOLID Workshop Completion
    • President, Vice President, Secretary, Treasurer, New Member Educator, Risk Manager, and Social Chair ONLY
  • Scholarship:
    • Grade reports do not become available until Summer Break. (Organization's May 13th grade could change pending GPA reports)
  • Organizational Conduct 
  • Chapter Educational + Collaborative Programming
  • Service & Philanthropy Events