Expectation Dates & Deadlines

Fall 2020

Component Date/Deadline
Roster Update #1 – Start of Semester

  • Click on “Edit Positions” to remove the “Associate Member” position from anyone that has been initiated into the chapter. They should be listed as “Member”.
  • Remove anyone who is no longer a member of the Chapter by clicking the check box in front of their name and then clicking the “End Membership” button. Be careful not to delete anyone who is supposed remain on your roster. If members are studying abroad, select “Member abroad”. Do not delete them from your roster.
  • Review your roster to make sure that all members are included. If members are missing, click on the “Invite People” button to add members. Each member must log-in and accept the invitation before they will become visible on your roster. It is your responsibility to ensure that members accept the invitation.
August 31
Chapter Information Update Report

  • Chapter Officer Update
  • Certificate of Insurance
  • Housing Information
  • Risk and Crisis Management Policy (National) 
  • Notice of  New Member Education and Intake
August 31
Request for Intake/Recruitment

  • New Member Education Program
  • New Member Education Calendar
  • On-campus space reservation confirmation(s)
  • Off-campus activity request (if applicable)
August 31 or two weeks prior to the anticipated start of activities
Risk Reduction Workshop

Attendance Requirement: IFC, UCPC, IGC & NPHC. Chapter president, social chair, and risk management officer, or equivalent, must each attend one session.  All sessions will take place virtually.

Sessions will take place virtually on the following dates:

  • Wednesday, September 9 (3PM)
  • Tuesday, September 15 (5PM)
  • Monday, September 21 (1PM)
  • Wednesday, September 30 (5PM)

Sign-up for a Workshop

New Member Education/Intake Workshop  – All sessions will take place virtually.

TBA
Presidents’ Forum

Attendance Requirement: Chapter presidents.  IFC, UCPC, IGC & NPHC council leadership are strongly encouraged to attend.  All Presidents’ Forums will be held virtually.

First Friday of each month at 1:15pm:

  • September 4
  • October 2
  • November 6
  • December 4
Snapshot Meeting

Staff member will reach out to the chapter president to schedule this meeting.

September 30
Roster Update #2

If you have new members, you must submit a New Member Report and be sure to invite them to your UConntact page and designate their position as “Associate Member.”

September 30
Hazing Prevention 101 (uconn.prevent.zone)

All members (including new/associate and transfers) must register for and complete the general Hazing AND Fraternity & Sorority Life modules.

September 30

or within 10 business days of start of the new member education/intake program.

Brave & Bold Dialogues (uconn.prevent.zone)

All members (including new/associate and transfers) must register for and complete the diversity, equity, and conclusion program. 

September 30

or within 10 business days of start of the new member education/intake program.

New Member Initiation Deadline

All new/associate member programs must conclude and all new/associate members eligible for initiation must be initiated by this date.

Sunday, November 22
New Member Presentations Deadline

This is the last day when new member presentations can occur for the semester.

All presentations must be done virtually and by November 29
Educational Program Reflections Due

If your chapter executive board operates on a calendar year cycle (January-December) you are expected to submit any educational program reflections by this date.

December 4
Roster Update #3 – End of Semester

  • – Review your roster to make sure that all members are included AND all new members are indicated as “Associate Member.” If members are missing, click on the “Invite People” button to invite them and make sure the accept the invitation by the deadline.

 

  • – “End Membership” of any associate that was not initiated and any other person that left the chapter
December 4
Collaborative Event Reflections

If your chapter executive board operates on a calendar year cycle (January-December) you are expected to submit any reflections by this date.

December 4
Chapter Risk Management & Crisis Response Plan December 4
End of Semester Report: Service & Philanthropy Report

If your chapter operates on a calendar year cycle (January-December) you are expected to submit a report by this date.

December 4
End of Semester Report: Semester Reflection

All groups are expected to submit a reflection by this date.

December 4