Community Center Facilities & Reservation Policy

Facility Reservation Request Form

Community Center Hours

  • Monday-Thursday: 9:00am-9:00pm
  • Friday: 9:00am-5:00pm
  • Saturday & Sunday: CLOSED*
    *Facilities may be available for student organization use but an hourly labor fee will apply.

Display Case

There is a glass display case located on Union Street of the Student Union for Office of Fraternity and Sorority Life (OFSL) recognized organizations to reserve on a weekly basis.

Reserve the Greek Life Display Case

Facilities

The primary purpose of Office of Fraternity & Sorority Life facilities is to carry out our mission. To the extent that space is available, we welcome student organizations, groups, classes, and university departments to utilize our facilities for purposes consistent with our mission. The OFSL reserves the right to determine the appropriate use of our facilities. The fact that a group is permitted to meet in our space does not in any way constitute endorsement of the group’s beliefs or points of views expressed.

Community Room

The Community Room is the largest and only multi-purpose space available and can accommodate up to 48 guests with row seating. This room contains a portable white board. A laptop and digital projector are available upon request.

Conference Room

The Conference Room has a large rectangular table that cannot be removed or reconfigured and seating to accommodate up to 12 people. This room contains a permanent white board. A laptop and digital projector are available upon request.

Consultation Room

The Consultation Room is a small group meeting space that includes a table and seating to accommodate up to 6 people.

Reservation Policy

Please make your request at least three (3) business days prior to the event being scheduled. If your event is scheduled to take place after hours or over the weekend, please submit your request at least 10 business days in advance so that we can try to identify staff coverage. Fees may apply for after hours/weekend reservations. Approval will be on a first-come, first-saved basis, as long as all requirements have been met. Activities organized by the OFSL and its recognized organizations take priority over all other events.

Our facilities are available during regular hours of operation and may be available after hours as long as the Student Union is open to the public. Additional time will be added to the beginning and end of every registration to allow for set-up and clean-up.

A designated contact person is required to assume responsibility for any event and must be present during the event. This individual is also responsible for ensuring that the facilities used are left clean and orderly after the event. Rules posted in specific areas must be followed. Event sponsors should assume that the noise level inside and outside of the center is not excessive.

Room Set-up

The event sponsor is responsible for setting up the furniture in the room under the guidance of OFSL staff. The event sponsor is also responsible for ensuring the room is returned to its original condition at the end of the event. Absolutely no furniture may be moved from one area to another or removed from the premises for any reason. Any special arrangements must be made and approved in advance, at the time the application is made. No tape, nails, staples, etc. may be used on facility walls, ceilings or windows. Candles are not permitted.

Catering

Any catering arrangements are to be made by the reserving organization through University Dining Services. The use of an approved State of Connecticut/UConn vendor is determined after University Dining Services has the first rights of refusal. All food and beverages must be removed at the conclusion of the event by the reserving person or organization. The designated contact person must assume responsibility for both set-up and clean-up. The kitchen is only available for the OFSL and its recognized organizations.

Admissions

Unless approved as private, any event held in the Community Room must be open to the general public. Admission fees shall not be charged for any event held in our space without prior written approval from an OFSL professional staff member.

Compliance

Individuals or groups using OFSL facilities shall obey published University and Student Union policies, regulations, guidelines, and local, State and Federal laws. Violation of these or the center policies will result in the loss of reservation privileges for an amount of time to be determined based on the violation.

Accessibility

All of the meeting rooms in the Student Union are accessible. Requests for reasonable accommodation should be made at the time of the reservation request or as soon as accommodation is known to be needed.

Cancellations

Event sponsors should notify the OFSL, (860) 486-4710, at least 24 hours in advance if an event is cancelled or postponed. Failure to use the room without advance notification may result in the loss of reservation privileges. Additionally, reservation transfers are not permitted.

Disclaimer

The OFSL is not responsible for any lost, stolen or damaged property belonging to users of the facilities. The OFSL disclaims responsibility for injuries occurring in the use of or preparation for the use of the reserved space at the Center.

Reserve OFSL Facilities